How You Can Profit from Paperless Bids

19 January 2021All, Bluebeam, Digital Transformationbids, construction bids



Every company has its fixed overhead, and office supplies – paper included – is one of those expenses. If your company is not striving for paperless operations, you’re missing out on the potential for tremendous savings on paper costs, not to mention the cost of labor and storage.

If you’ve worked at an engineering firm for example, you’re well aware of the volume of paper consumed and stored and how that adds up over time. An average office worker uses 10,000 sheets of copy paper in a year, and it’s estimated that 45% of paper printed in offices ends up being trashed. The paper that doesn’t end up in the trash is either stored or gets sent to someone else who trashes or stores it. The storage presents its own challenges – cataloging, locating, archiving, organizing.

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The bid process, especially, is a place where going paperless isn’t quite so daunting. By going digital with Bluebeam Revu, you can actually improve your bid accuracy, as well as your marketing effectiveness. Imagine you’re up against a competitor, and their response to the RFP is a bid consisting of a sheaf of paperwork. On the other hand, your response is a sophisticated digital bid with smart PDFs containing metadata, color images, custom details, hyperlinks, and 3D data. The customer will comfortably assume that their project will get the same skillful attention from your company as the bid did. The perception is that your company is a notch above the competition.

The benefits don’t stop at marketing or sales. Revu enables your team to develop more consistent and detailed drawings. Your estimating department can use project-specific 3D drawings to report out all the counts and quantities for the project with their associated costs. This reduces the probability for human error when counting quantities. As an added benefit, vendor information can also be included in the 3D PDF using the Custom Profiles feature of Revu.

On one water development project I recall, the engineers issued two addenda to the bid specifications, one just days before the RFP submittal date. If your bid is almost completed and it’s a lengthy paper bid, changes could present a problem. However, with a digital bid and using Revu, you can simply use the Batch Slip Sheet feature to make a required change on multiple pages in minutes.

If cutting overhead costs is something you consider every budget cycle, Bluebeam Revu can give you the opportunity to cut those expenses, save time and storage costs, and sell more work at the same time.

Try Bluebeam Revu for yourself with a full working version on a 30-day free trial. Take the opportunity to see firsthand how a paperless digital bid process using Revu can improve your bid accuracy and company status. When it’s time to convert that 30-day trial to a subscription or perpetual license, contact the Bluebeam experts at Applied Software to discuss your firm’s specific needs.



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